Privacy Policy & Terms2018-06-27T11:49:28+00:00

The Pollination Project Privacy Policy

What information do we gather?

When you are simply browsing our website we do not collect any information regarding you, your browser, or your browsing history.

However, if you choose to apply for a grant, subscribe to a mailing list, or donate, we do collect certain information. For more information you can view those specific policies using the tabs at the top of this screen.

Does our site allow third party behavioral tracking?

Yes, Youtube and Vimeo add cookies for user tracking – see our cookie policy here

How does our site handle do not track signals?

Our website, as well as the third party services we use, honor do not track signals and do NOT plant cookies when a Do Not Track (DNT) browser mechanism is in place. Please see our cookie policy below for more general information regarding our use of cookies.

COPPA (Children Online Privacy Protection Act)

When it comes to the collection of personal information from children under 13, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, the nation’s consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.

We do not specifically market to children under 13.

Contacting Us

The Data Controller is The Pollination Project. If you have any questions regarding this privacy policy you may contact us using the information below.

The Pollination Project
1563 Solano Avenue, #643
Berkeley, USA
California, 94707
[email protected]
(510) 671-0365

The Pollination Project Cookie Policy

To enhance your experience on our websites, we ask to set cookies in your browser. Cookies are small text files that can be harmlessly placed on your computer or mobile device to uniquely identify your browser or device. They do not collect or track any type of personal or private data.

If you choose to disable cookies, you may not be able to access certain parts of our website and our Service may not work properly, primarily videos and our application forms.

What are cookies used for?

Cookies allow a site or service to know if your computer or device has visited that site or service before. Cookies can then be used to help you navigate between pages efficiently, help remember your preferences, and generally improve your browsing experience.

What types of cookies does The Pollination Project websites use?

Strictly Necessary Cookie: The __cfduid cookie is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis. This is a session cookie which removes itself when you close your browser.

If you are a staff member or volunteer of The Pollination Project and login to the back end of the website, additional Session cookies are used.

Third party cookies used on our site:

Third-party cookies are cookies that another party places on your device through our Service. Third-party cookies may be placed on your device by a company providing a service for us, for example to help understand how our service is being used. Third-party cookies may also be placed on your device by our business partners so that they can use them to advertise products and services to you elsewhere on the Internet. You can control your individual settings via the third party sites.

  • Youtube – To watch our videos, you must accept Youtube and Google cookies
  • Google Forms – Occasionally we have forms for our users via Google forms
  • Vimeo – To watch our videos, you must accept Vimeo cookies
  • Calendly – To set appointments with us, Calendly uses temporary session cookies
  • Google – Google sets temporary session cookies to better display the maps of our grantees.

How to control and delete cookies?

You can delete and/or block the cookie(s) from our site, or any other site via the directions in the links below.

What rights do you have regarding the information that we collect and store?

You may contact us at any time by sending an email to [email protected] in order to:

  • Request changes to the data that we hold about you – such as changing contact information
  • Request a copy of all data that we hold about you
  • Request that we erase all data that we hold about you (It is possible that there is some data we are legally required to keep)
  • Request that we restrict the processing of any data that we hold about you.

Last updated: May 2018

Although we do not collect any information about you when you are browsing our website, if you choose to submit an application to us we do collect and use information that enables us to evaluate your application for funding and decide whether to enter into a contractual relationship with you. You may visit our application pages without providing any personal information, but will not be able to submit an application for funding without doing so.

What information do we collect and store about you when you apply for a grant?

When you apply for a grant or Pay it Forward loan from The Pollination Project, we collect certain information from you. The information that we collect and store is:

  • Your name
  • Your phone number
  • Your email address
  • Your date of birth
  • Your gender
  • Your mailing address
  • Information about your proposed project – including the name of your project, where your project is located, what your project involves, fundraising information for that project, and other general details.
  • Records of any correspondence between you and The Pollination Project

Note: If you provide us with someone else’s personal details (for example a co-leader on your project, a reference provider, or if you are nominating someone else for funding) you must make sure that you have that person’s consent to provide us with their details.

How is that information used and stored?

The information we collect is used by our team to determine eligibility for funding from our organization, and is required for us to be able to make funding decisions regarding your application and any future applications.

We will contact you using the email address that you provided to us for the purposes of processing your application (these include but are not limited to asking questions about your work and providing you with updates on the process of your grant or loan application), but we will never send marketing emails or sell or transfer your email address to a third party.

Information submitted by you using our application form is transmitted via encrypted transfer to our online database. This information is also encrypted, and is stored for only so long as is necessary for the purposes for which it is used in order to support and evaluate our grantmaking work and the broader charitable purposes of our organization, or for as long as we are legally required to keep it.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect personal data, it is not possible for us to guarantee the security of data transmitted to our site. Any transmission is at your own risk. Once we have received your information, we use strict procedures and security features in order to attempt to prevent unauthorised access.

The data that we collect from you may be transferred to and stored at a destination outside the EU. It may also be processed by staff operating outside the EU and the USA. By submitting your personal data you agree to this transfer, storing or processing.

Who has access to the information you provide to us when applying for a grant?

During our decision making process, we do share the information that you submit to us with a team of grant reviewers. These reviewers are bound by confidentiality agreements and have limited access to the information that you submit to us.

We will not share your information with third parties for marketing purposes.

To facilitate our application process we work with several third party data processors. These third parties comply with data protection laws, and we have entered into data processing agreements with these processors.

We may disclose your Personal Data to law enforcement agencies if required to do so by law.

What rights do you have regarding the information that we collect and store?

You may contact us at any time by sending an email to [email protected] in order to:

  • Request changes to the data that we hold about you – such as changing contact information
  • Request a copy of all data that we hold about you
  • Request that we erase all data that we hold about you (it is possible that there is some data we are legally required to keep)
  • Request that we restrict the processing of any data that we hold about you

In addition to the information that we collect during our application process, we require some additional information if you are approved for a grant from The Pollination Project.

What information do we collect and store about you when you are awarded a grant?

  • Your name
  • Your phone number
  • Your email address
  • Your date of birth
  • Your mailing address
  • Your gender
  • Records of any correspondence between you and The Pollination Project
  • Images related to your project
  • Financial and tax related information required to process your grant and comply with financial regulations
  • A report of your grant activities

How is that information used and stored?

We require this information to enter into a contractual relationship with you and in pursuit of the legitimate interests of our organization. We use some of the information you provide to process and promote your grant, to ensure compliance with our IRS and reporting requirements, and to evaluate, support, and improve our grantmaking practices.

We will contact you using the email address that you provided to us for the purposes of processing and administering your grant (including but not limited to emails related to promotion of your award, reminders on reporting requirements, and other necessary process emails and invitations to participate in grant programs and activities), but we will never send marketing emails or sell or transfer your email address to a third party.

Information submitted by you is transmitted via encrypted transfer to our online database. This information is also encrypted, and is stored for for only so long as is necessary for the purposes for which it is used in pursuit of the execution and improvement of our grantmaking work and the broader charitable purposes of our organization, or for as long as we are legally required to keep it.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect personal data, it is not possible for us to guarantee the security of data transmitted to our site. Any transmission is at your own risk. Once we have received your information, we use strict procedures and security features in order to attempt to prevent unauthorised access.

The data that we collect from you may be transferred to and stored at a destination outside the EU. It may also be processed by staff operating outside the EU and the USA. By submitting your personal data you agree to this transfer, storing or processing.

Who has access to the information you provide to us when applying for a grant?

The images and promotional narrative that you provide to us are used to promote your grant on our website, on social media, and on third party websites.

We will not share or sell your information to third parties for their marketing purposes.

To facilitate our process we work with several third party data processors. These third parties comply with data protection laws, and we have entered into data processing agreements with these processors.

We may disclose your Personal Data to law enforcement agencies if required to do so by law.

What rights do you have regarding the information that we collect and store?

You may contact us at any time by sending an email to [email protected] in order to:

  • Request changes to the data that we hold about you – such as changing contact information
  • Request a copy of all data that we hold about you
  • Request that we erase all data that we hold about you (it is possible that there is some data we are legally required to keep)
  • Request that we restrict the processing of any data that we hold about you.
  • Withdraw your consent for us to use images and promotional narrative about your project on our website

The Pollination Project’s website is hosted on a secure server. When you make a donation, any payment details (such as credit or debit cards or Paypal information) we receive on our website are passed securely to a third party payment processing provider. We retain a record of your name, email address, mailing address, and donation history for only so long as is necessary for the purposes for which it is used, or for as long as we are legally required to keep it.

If at any time you choose to subscribe to one of The Pollination Project’s mailing lists, we will keep a record of your name, email address, and IP address, along with any correspondence with you. We will not send any emails which fall outside the scope of the mailing list to which you subscribed, and you may opt out of emails at any time by emailing us at [email protected] or hitting the unsubscribe link in the footer of emails sent via one of our mailing lists.

You may contact us at any time by sending an email to [email protected] in order to:

  • Request changes to the data that we hold about you – such as changing contact information
  • Request a copy of all data that we hold about you
  • Request that we erase data that we hold about you (because this is a financial relationship, it is possible that there is some data we are legally required to keep)
  • Request that we restrict the processing of any data that we hold about you.